Top 7 employee scheduling software for 2024

We review and grade each vendor and give you the honest comparison that you deserve. We know it can be a struggle when looking for software, therefore we’ve simplified the process by compiling the relevant information that’s needed. We’ll help you make the best decision for your business

Latest update: 2023-12-21

Top 7 employee scheduling software for 2024

Latest update: 2023-12-21

Scheduling

96%

Support

99%

Integrations

93%

Timeplan

9.7

 5/5

A complete Workfoce Management suite with great employee scheduling software that reduces admin time by more than 80%.

The big win with Timeplan is the easy of use and strong integration between scheduling and time reporting.

The downside with Timeplan is that you typically only get either scheduling or time reporting for free. If you want both features you’ll need to pay a monthly fee (starts at £20/mo).

Timeplan

1

4.8

 5/5

A complete Workfoce Management suite with great employee scheduling software that reduces admin time by more than 80%.

The big win with Timeplan is the easy of use and strong integration between scheduling and time reporting.

The downside with Timeplan is that you typically only get either scheduling or time reporting for free. If you want both features you’ll need to pay a monthly fee (starts at £20/mo).

Planday

2

4.6

 4.6/5

With Planday you can spend less time on admin work and increase your productivity.

Planday is a global actor with strong focus on the restaurant vertical Great mobile app for both employee and for the boss

There’s no free alternative and pricing starts at £150/mo HQ is in Denmark and support for UK is pretty downscaled

Quinyx

3

4.4

 4.4/5

Employee engagement for your employees with Quinyx

Quinyx is an enterprise WFM solution Large organizations use Quinyx for their global workforce

Quinyx is optmized for large scale organizations and is therefore not a great solution for companies under 200 employees.

Timetjek

4

4.3

 4.3/5

Scheduling software
Payroll integration

Timetjek is a small scale solution for the small cafés and restaurants

Easy to use Payroll solution is not that advanced

Smartplan

5

4.1

 4.1/5

If you’re tired of making you rota scheduling in excel sheets, SmartPlan is for you. Try Smartplan Rota scheduling online in minutes

Simple solution for companies with up to 20 employees Intuitive user interface

Easy to use features No solution for collective agreements

TimeZynk

6

4.0

 4/5

Online scheduling tool with easy access to time reports and invoicing

Easy to get started Good with invoicing for consultants

Costs extra for shift requests Not very good resource planning

When I Work

7

3.7

 3.7/5

Easy scheduling Drag & Drop Choose between standard shift-templates or create new

Easy to learn with simple user interface for administrators and employees

No customizability which makes it a bad choice for SMBs

Scheduling

92%

Support

89%

Integrations

98%

Planday

9.5

 4.6/5

With Planday you can spend less time on admin work and increase your productivity.

Planday is a global actor with strong focus on the restaurant vertical Great mobile app for both employee and for the boss

There’s no free alternative and pricing starts at £150/mo HQ is in Denmark and support for UK is pretty downscaled

Scheduling

95%

Support

84%

Integrations

97%

Quinyx

9.4

 4.5/5

Employee engagement for your employees with Quinyx

Quinyx is an enterprise WFM solution Large organizations use Quinyx for their global workforce

The cons with Quinyx is mainly that they don’t have a product for small and medium sized businesses Can’t hide salary information from certain administrators

Scheduling

87%

Support

65%

Integrations

84%

Timetjek

8.6

 4.25/5

Scheduling software
Payroll integration

Timetjek is a small scale solution for the small cafés and restaurants

Easy to use Payroll solution is not that advanced

Scheduling

81%

Support

65%

Integrations

75%

Smartplan

8.2

 4.15/5

If you’re tired of making you rota scheduling in excel sheets, SmartPlan is for you. Try Smartplan Rota scheduling online in minutes

Simple solution for companies with up to 20 employees Intuitive user interface

Easy to use features No solution for collective agreements

Scheduling

80%

Support

74%

Integrations

70%

Timezynk

8.0

 4/5

Online scheduling tool with easy access to time reports and invoicing

Easy to get started Good with invoicing for consultants

Costs extra for shift requests Not very good resource planning

Scheduling

67%

Support

73%

Integrations

67%

When I Work

7.4

 3.6/5

Easy scheduling Drag & Drop Choose between standard shift-templates or create new

Easy to learn with simple user interface for administrators and employees

Difficult to create complex rules and cost calcuations

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FAQ

Common questions we get

Do the systems differ much?

It all depends on what your needs look like. For most small to medium sized businesses all of the above scheduling systems will work. It’s primarily for large businesses that the systems above differ in a very meaningful way.

How long time does it take to get started?

For most tools you can get started right away, for larger organizations that have complex rules and that needs to be educated, you’ll typically see between 1-6 months to get completely going.

How much does pricing differ?

Pricing does differ, and many tools use different pricing methods.

Most pricing solutions are based on the number of employees that’re being scheduled, while others have a fixed price. For small businesses with 10-50 employees pricing will generally differ 10-20% based on the tools.

Why should I use a scheduling software?

A major benefit of cloud–based systems is accessibility. The ability to access your software from any device with internet connectivity will allow you to generate and alter schedules from anywhere — so you won’t have to run back into the office to check who is working or at what time.

Scheduling

När vi jämför funktionerna inom schemaläggningen för programmen tittar vi på flertalet aspekter. Nedan ser du en sammanställning på vilka funktioner vi anser vara viktiga och vilka leverantörer som klarar testerna för funktionerna.

Funktioner

Grundscheman Att kunna göra grundscheman är en central del i schemaläggningen och innebär att kunna göra ett rullande återkommande schema
Bemannings- planering Bemanningplanering är att planera schemaläggningen utifrån nyckeltal och beräkningar som visar på om bemanning behöver ökas eller sänkas
Veckovy Möjligheten att kunna se schemat i olika vyer, dagsvy, veckovy, månadsvy
Rastplanering Att kunna planera dagens raster, speciellt användbart för butiker som alltid måste ha säljare på plats. Även inom vård är behovet stort.
Behovsmallar Med behovsmallar kan du fördefiniera specifika behov, det kan vara kompetens, bemanning eller andra krav. Systemet kommer sedan att påminna dig om du inte uppfyller kraven en dag.
Budgetplanering Möjlighet att kunna planera och följa upp din planering utifrån budget, antingen i personalkostnader, total kostnad eller antal timmar.
Enkelhet Är systemet enkelt, tydligt och smidigt? En stor del under användningen av systemet kommer vara hur snabbt och enkelt det är att använda.
Kraftfullhet Hur många funktioner och hur bra är alla funktioner som finns. Finns det potential för framtida projekt och hur länge kommer funktionerna räcker för behovet?
Summering Summeringen är resultat av ovanstående jämförelse, varje ja/nej ger ett poäng.	5/8	5/8	7/8	4/8	4/8	3/8	5/8

Sammanställning:

Leverantör	Schemaläggning, detta betyg sätts genom att programmet/verktyget har schemaläggning som stödjer bemanningsplanering, nyckeltal, grundscheman osv.	Tidrapportering och beräkning av tider. Hur bra är systemet på att förstå olika avtal och olika typer av anställdas tider.	Koppling till lönesystem. Hur många lönesystem kan programmet kopplas till och hur bra kvalitet är löneöverföring och hur många lönearter kan kopplas?	Betyg för programmet
				7
				8
				9
				6
				7
				5
				6

Here's how we test

There are multiple factors that go into our consideration of each vendor and product. In the list below you’ll be able to see what we consider and how much weight that specific item gets in our review.

We typically look at 7 data points when making our review of software in this category. Usually

Scheduling

20%

Ease of use

20%

Features

18%

Pricing

15%

Integrations

12%

HR-tools

10%

Economical stability for company