Systemguiden

Top 7 employee scheduling software

We review and grade each vendor and give you the honest comparison that you deserve. We know it can be a struggle when looking for software, therefore we’ve simplified the process by compiling the relevant information that’s needed. We’ll help you make the best decision for your business

Latest update: 2021-04-11

Top 7 employee scheduling software

We review and grade each vendor and give you the honest comparison that you deserve. We know it can be a struggle when looking for software, therefore we’ve simplified the process by compiling the relevant information that’s needed. We’ll help you make the best decision for your business

Latest update: 2021-04-11

#1
Top 7 employee scheduling tools [2021] - UK 1

Scheduling

96%

Support

99%

Integrations

93%

Timeplan

9.7
5/5

A complete Workfoce Management suite with great employee scheduling software that reduces admin time by more than 80%.

Pros & Cons

The big win with Timeplan is the easy of use and strong integration between scheduling and time reporting.

The downside with Timeplan is that you typically only get either scheduling or time reporting for free. If you want both features you’ll need to pay a monthly fee (starts at £20/mo).

Timeplan

Top 7 employee scheduling tools [2021] - UK 1

1

4.8
5/5

A complete Workfoce Management suite with great employee scheduling software that reduces admin time by more than 80%.

The big win with Timeplan is the easy of use and strong integration between scheduling and time reporting.

The downside with Timeplan is that you typically only get either scheduling or time reporting for free. If you want both features you’ll need to pay a monthly fee (starts at £20/mo).

Planday

Top 7 employee scheduling tools [2021] - UK 3

2

4.6
4.6/5

With Planday you can spend less time on admin work and increase your productivity.

Planday is a global actor with strong focus on the restaurant vertical Great mobile app for both employee and for the boss

There’s no free alternative and pricing starts at £150/mo HQ is in Denmark and support for UK is pretty downscaled

Quinyx

Top 7 employee scheduling tools [2021] - UK 4

3

4.4
4.4/5

Employee engagement for your employees with Quinyx

Quinyx is an enterprise WFM solution Large organizations use Quinyx for their global workforce

Quinyx is optmized for large scale organizations and is therefore not a great solution for companies under 200 employees.

Timetjek

Top 7 employee scheduling tools [2021] - UK 5

4

4.3
4.3/5

Scheduling software
Payroll integration

Timetjek is a small scale solution for the small cafés and restaurants

Easy to use Payroll solution is not that advanced

Smartplan

Top 7 employee scheduling tools [2021] - UK 6

5

4.1
4.1/5

If you’re tired of making you rota scheduling in excel sheets, SmartPlan is for you. Try Smartplan Rota scheduling online in minutes

Simple solution for companies with up to 20 employees Intuitive user interface

Easy to use features No solution for collective agreements

TimeZynk

Top 7 employee scheduling tools [2021] - UK 7

6

4.0
4/5

Online scheduling tool with easy access to time reports and invoicing

Easy to get started Good with invoicing for consultants

Costs extra for shift requests Not very good resource planning

When I Work

Top 7 employee scheduling tools [2021] - UK 8

7

3.7
3.7/5

Easy scheduling Drag & Drop Choose between standard shift-templates or create new

Easy to learn with simple user interface for administrators and employees

No customizability which makes it a bad choice for SMBs

#2
Top 7 employee scheduling tools [2021] - UK 3

Scheduling

92%

Support

89%

Integrations

98%

Planday

9.5
4.6/5

With Planday you can spend less time on admin work and increase your productivity.

Pros & Cons

Planday is a global actor with strong focus on the restaurant vertical Great mobile app for both employee and for the boss

There’s no free alternative and pricing starts at £150/mo HQ is in Denmark and support for UK is pretty downscaled

#3
Top 7 employee scheduling tools [2021] - UK 10

Scheduling

95%

Support

84%

Integrations

97%

Quinyx

9.4
4.5/5

Employee engagement for your employees with Quinyx

Pros & Cons

Quinyx is an enterprise WFM solution Large organizations use Quinyx for their global workforce

The cons with Quinyx is mainly that they don’t have a product for small and medium sized businesses Can’t hide salary information from certain administrators

#4
Top 7 employee scheduling tools [2021] - UK 5

Scheduling

87%

Support

65%

Integrations

84%

Timetjek

8.6
4.25/5

Scheduling software
Payroll integration

Pros & Cons

Timetjek is a small scale solution for the small cafés and restaurants

Easy to use Payroll solution is not that advanced

#5
Top 7 employee scheduling tools [2021] - UK 6

Scheduling

81%

Support

65%

Integrations

75%

Smartplan

8.2
4.15/5

If you’re tired of making you rota scheduling in excel sheets, SmartPlan is for you. Try Smartplan Rota scheduling online in minutes

Pros & Cons

Simple solution for companies with up to 20 employees Intuitive user interface

Easy to use features No solution for collective agreements

#6
Top 7 employee scheduling tools [2021] - UK 13

Scheduling

80%

Support

74%

Integrations

70%

Timezynk

8.0
4/5

Online scheduling tool with easy access to time reports and invoicing

Pros & Cons

Easy to get started Good with invoicing for consultants

Costs extra for shift requests Not very good resource planning

#7
Top 7 employee scheduling tools [2021] - UK 8

Scheduling

67%

Support

73%

Integrations

67%

When I Work

7.4
3.6/5

Easy scheduling Drag & Drop Choose between standard shift-templates or create new

Pros & Cons

Easy to learn with simple user interface for administrators and employees

Difficult to create complex rules and cost calcuations

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Top 7 employee scheduling tools [2021] - UK 15

FAQ

Common questions we get

It all depends on what your needs look like. For most small to medium sized businesses all of the above scheduling systems will work. It’s primarily for large businesses that the systems above differ in a very meaningful way.

For most tools you can get started right away, for larger organizations that have complex rules and that needs to be educated, you’ll typically see between 1-6 months to get completely going.

Pricing does differ, and many tools use different pricing methods.

Most pricing solutions are based on the number of employees that’re being scheduled, while others have a fixed price. For small businesses with 10-50 employees pricing will generally differ 10-20% based on the tools.

A major benefit of cloudbased systems is accessibility. The ability to access your software from any device with internet connectivity will allow you to generate and alter schedules from anywhere — so you won’t have to run back into the office to check who is working or at what time.

Scheduling

När vi jämför funktionerna inom schemaläggningen för programmen tittar vi på flertalet aspekter. Nedan ser du en sammanställning på vilka funktioner vi anser vara viktiga och vilka leverantörer som klarar testerna för funktionerna.

Funktionertimeplan
timeplan
Top 7 employee scheduling tools [2021] - UK 16
timeplan
timeplan
timeplan
timeplan
Top 7 employee scheduling tools [2021] - UK 18Top 7 employee scheduling tools [2021] - UK 19Top 7 employee scheduling tools [2021] - UK 18Top 7 employee scheduling tools [2021] - UK 18Top 7 employee scheduling tools [2021] - UK 18Top 7 employee scheduling tools [2021] - UK 18Top 7 employee scheduling tools [2021] - UK 18
Top 7 employee scheduling tools [2021] - UK 18Top 7 employee scheduling tools [2021] - UK 18Top 7 employee scheduling tools [2021] - UK 18Top 7 employee scheduling tools [2021] - UK 18Top 7 employee scheduling tools [2021] - UK 18Top 7 employee scheduling tools [2021] - UK 19Top 7 employee scheduling tools [2021] - UK 18
Top 7 employee scheduling tools [2021] - UK 18Top 7 employee scheduling tools [2021] - UK 18Top 7 employee scheduling tools [2021] - UK 18Top 7 employee scheduling tools [2021] - UK 18Top 7 employee scheduling tools [2021] - UK 18Top 7 employee scheduling tools [2021] - UK 19Top 7 employee scheduling tools [2021] - UK 18
Top 7 employee scheduling tools [2021] - UK 19Top 7 employee scheduling tools [2021] - UK 19Top 7 employee scheduling tools [2021] - UK 18Top 7 employee scheduling tools [2021] - UK 19Top 7 employee scheduling tools [2021] - UK 19Top 7 employee scheduling tools [2021] - UK 19Top 7 employee scheduling tools [2021] - UK 19
Top 7 employee scheduling tools [2021] - UK 19Top 7 employee scheduling tools [2021] - UK 19Top 7 employee scheduling tools [2021] - UK 18Top 7 employee scheduling tools [2021] - UK 19Top 7 employee scheduling tools [2021] - UK 19Top 7 employee scheduling tools [2021] - UK 18Top 7 employee scheduling tools [2021] - UK 18
Top 7 employee scheduling tools [2021] - UK 18Top 7 employee scheduling tools [2021] - UK 18Top 7 employee scheduling tools [2021] - UK 19Top 7 employee scheduling tools [2021] - UK 19Top 7 employee scheduling tools [2021] - UK 19Top 7 employee scheduling tools [2021] - UK 19Top 7 employee scheduling tools [2021] - UK 19
Top 7 employee scheduling tools [2021] - UK 19Top 7 employee scheduling tools [2021] - UK 18Top 7 employee scheduling tools [2021] - UK 18Top 7 employee scheduling tools [2021] - UK 18Top 7 employee scheduling tools [2021] - UK 18Top 7 employee scheduling tools [2021] - UK 18Top 7 employee scheduling tools [2021] - UK 18
Top 7 employee scheduling tools [2021] - UK 18Top 7 employee scheduling tools [2021] - UK 18Top 7 employee scheduling tools [2021] - UK 18Top 7 employee scheduling tools [2021] - UK 19Top 7 employee scheduling tools [2021] - UK 19Top 7 employee scheduling tools [2021] - UK 19Top 7 employee scheduling tools [2021] - UK 19
5/85/87/84/84/83/85/8

Sammanställning:

LeverantörTop 7 employee scheduling tools [2021] - UK 82 Top 7 employee scheduling tools [2021] - UK 84 Top 7 employee scheduling tools [2021] - UK 86 Top 7 employee scheduling tools [2021] - UK 88
timeplan
Top 7 employee scheduling tools [2021] - UK 18Top 7 employee scheduling tools [2021] - UK 19Top 7 employee scheduling tools [2021] - UK 187
timeplan
Top 7 employee scheduling tools [2021] - UK 19Top 7 employee scheduling tools [2021] - UK 18Top 7 employee scheduling tools [2021] - UK 188
Top 7 employee scheduling tools [2021] - UK 16
Top 7 employee scheduling tools [2021] - UK 18Top 7 employee scheduling tools [2021] - UK 18Top 7 employee scheduling tools [2021] - UK 189
timeplan
Top 7 employee scheduling tools [2021] - UK 19Top 7 employee scheduling tools [2021] - UK 19Top 7 employee scheduling tools [2021] - UK 186
timeplan
Top 7 employee scheduling tools [2021] - UK 18Top 7 employee scheduling tools [2021] - UK 18Top 7 employee scheduling tools [2021] - UK 197
timeplan
Top 7 employee scheduling tools [2021] - UK 19Top 7 employee scheduling tools [2021] - UK 18Top 7 employee scheduling tools [2021] - UK 185
timeplan
Top 7 employee scheduling tools [2021] - UK 19Top 7 employee scheduling tools [2021] - UK 18Top 7 employee scheduling tools [2021] - UK 186

Here's how we test

There are multiple factors that go into our consideration of each vendor and product. In the list below you’ll be able to see what we consider and how much weight that specific item gets in our review.

We typically look at 7 data points when making our review of software in this category. Usually 

Scheduling

20%

Ease of use

20%

Features

18%

Pricing

15%

Integrations

12%

HR-tools

10%

Economical stability for company

5%